From this email, they can accept or decline the meeting invitation.
SelectNew Items>Meeting.
In the Meeting invitation, enter a description of the meeting in theTitletext box.
In theRequiredtext box, enter the email addresses of each attendee who must attend the meeting.
In Outlook 2016 and 2013, enter the email addresses in theTotext box.
To select contacts from your address book, select eitherRequired,Optional, orTo.
Choose a Start time and End time for the meeting.
To block out an entire day on your calendar for the meeting, selectAll day.
In theLocationtext box, enter where you’re holding the meeting.
To attach a file to the meeting invitation, Select theInserttab, then selectAttach File.
To add a link to a document on your OneDrive, select theLinkdropdown arrow.
To change these options, Select theMeetingtab, then selectResponse Options.
If your schedule changes or if your attendees must make other plans, eithercancel the meetingor reschedule it.
How to Set Up a Recurring Meeting
Outlook also lets you set up recurring meetings.
Use this option for gatherings you plan to repeat every week, month, or other period.
Select theHometab, then selectNew Items>Meeting.
In Outlook 2016 and 2013, selectMeeting>Recurrence.
TheAppointment Recurrencedialog box will open.
Enter the Start time, End time, and Duration of the meeting.
In theRecurrence patternsection, choose when the meeting will reoccur.
For example, a regular weekly meeting that occurs every Monday.
In theRange of recurrencesection, choose a length of time the recurring meetings will continue.
ChooseNo end dateif you don’t want the meeting to expire.
In the Meeting invitation, selectSend.
To use the Scheduling Assistant, create a Meeting invitation, the select theMeetingtab >Scheduling Assistant.
Here’s how to find upcoming events.
Select theView Switcher, then selectCalendar.
To view the meeting details, double-go for the calendar item.
To view responses, select theTrackingtab.
TheResponsecolumn shows which attendees have accepted the meeting invitation and which have not responded.
exit the meeting invitation when you’re finished.
Here’s how to invite new attendees to a meeting you’ve already setup.
Find the meeting on your calendar.
Double-choose the meeting item.
Select theScheduling Assistanttab >Add Attendees.
In theSelect Attendees and Resourcesdialog box, choose the nameof the attendee.
Select eitherRequiredorOptionalto indicate whether the attendee is required to be at the meeting or if their attendance is optional.
The attendee now appears on the the All Attendees list in the Scheduling Assistant.
