Heres how it works in Word 2019, 2016, and 2013:
Open your Word document.
On the next screen, underExport, selectCreate PDF/XPS Document.
To the right, selectCreate PDF/XPS.
In the dialog, selectMinimum Size (publishing online)and choosePublishto generate the PDF.
In Word 2010:
Word 2010 works slightly differently.
Here’s what you should probably do:
Open your Word document.
SelectFile>Save As.
In theFile namefield, put in your file name.
In theSave as typelist, selectPDF (*.pdf).
SelectMinimum Size (publishing online).
Preview comes with each installation of macOS (since the days of Mac OS X).
It will be located in your Applications folder.
From Finder, right-opt for PDF you want to open and chooseOpen With>Preview.
SelectFilein the Preview menu bar and chooseExportin the drop-down menu.
In the dialog box, in theQuartz Filtermenu, selectReduce File Size.
bring up the iLovePDF app.
choose the location (equipment,Google Drive, orDropbox) from which you will retrieve the PDF document.
Give the app permission to access each location.
Navigate to the PDF file you want to compress, select it, and tapNext.
Choose the level of compression you want: Extreme, Recommended, or Low.
You will see a completion message.
To see the compressed file, tapGo to File.
