Instructions apply to Outlook 2019, 2016, 2013, 2010, and Outlook for Microsoft 365. you’re able to even set keyboard shortcuts that apply categories to highlighted items.
Categories don’t work for emails in anIMAPaccount.
To add a new color category in Outlook:
Go to theHometab and selectCategorizein the Tag group.
In theColor Categoriesdialog box, selectNew.
In theAdd New Categorydialog box, pop in a name for the new color category in theNametext box.
Select theColordrop-down arrow and choose a color for the category.
SelectOKto save the new color category and close theAdd New Categorydialog box.
SelectOKto close theColor Categoriesdialog box.
You may want to categorize by client or project.
you’re free to also assign color categories to appointments and tasks.
Right-click an appointment in your Outlook Calendar or right-click a task in your Outlook To-Do List.
If you’d rather use the menu, go toHomeand, in theTagsgroup, selectCategorize.
Choose a color category to apply it to the email.
You may be prompted to change the name of a category the first time you use it.
If prompted, bang out a new name.
To sort email by categories, go to theViewtab, selectArrange by, and chooseCategories.
