Outlook add-ins enhance the program by increasing productivity, eliminating annoying spam, and organizing your inbox.
We gathered a list of several useful Outlook add-ins to make your experience smoother and more efficient.
Some recommendations also support Outlook 2021 and Outlook 2010.
Duplicate Email Remover
Finds and cleans duplicate email messages.
Configurable array of criteria.
Adds a menu and toolbar button.
Slow when checking large message stores.
More selection options would be helpful.
The free trial processes up to 10 emails per task.
Duplicate Email Remover does precisely as the title says: It finds and removes duplicate emails.
With its powerful search tool, it can look through any email or folder within Outlook.
Once this Outlook add-in locates duplicates, the program marks these email messages for easy review.
Bells and Whistles for Outlook
User-friendly program.
Easy to insert boilerplate text.
Alerts you to blank subject lines.
40+ features for better productivity.
No tutorial for setup.
Lose all trial mode tweaks after 30 days.
Office 365 compatibility limited to desktop app.
Many of the features make Outlook customization less daunting.
A bonus feature that’s perfect for small to home offices is the email metrics.
ClearContext
Extensive online product support.
Create projects based on folders or emails.
Intuitive File Message feature.
Menu included Home tab and in individual emails.
Schedule follow-up for emails in a few clicks.
Can’t edit in preview.
Email sorting can be slow for multiple emails.
Can’t send emails to the junk folder automatically.
ClearContext is like having a personal assistant for your electronic communications.
Its two main features include AutoFile and File Sent Messages.
File Sent Messages automatically files received messages together for better organization.
The Emails to Tasks and Appointments functions turn any email into a task or appointment quickly.
SimplyFile
Easily jump to any folder.
Predicting feature is not always accurate.
No Universal Outlook support.
Some known compatibility issues with Gmail IMAP.
SimplyFile is a powerful yet simple email organizing tool for Outlook.
With a few simple steps, it’s possible for you to set up one-click email filtering.
The system learns from your inbox and predicts the correct destination for incoming messages.
Its feature-rich interface includes creating tasks, bulk folder creation, and email sending delays.
Grammarly
Adjust the text formats for any situation.
Run all the time or on demand.
Plagiarism checks for originality.
Can slow down loading Outlook and emails.
Grammarly is a useful writing and editing add-in for Outlook and Microsoft Word.
Compose emails with the reassurance that you’ll have proper grammar and clarity with a few adjustments.
Grammarly also has a plagiarism check to see to it your email text is original.
Configuring Grammarly takes a few minutes and is easily adjustable to any key in of communication.
Though it’s free to use, some of the most useful features require a full subscription.
ProWritingAid
Plagiarism checker.
Summary report offers quick corrections overview.
Readability report keeps target audience in mind.
Reports and advanced feature require subscription.
Not for the casual user.
Subscription cost is higher than other add-in options.
ProWritingAid is a grammar and writing add-in for Outlook and Microsoft Word, among other apps.
It’s a basic grammar checker, and it improves your email writing.
With over 25 writing reports and checks, you might create emails with finesse and clarity.
The checks include grammar, overused words, sentence structure, sticky sentences, and overuse of cliches.
ProWritingAid also includes checks for plagiarism, a built-in thesaurus, and real-time checking.
Zoom Plugin for Outlook
Easily integrates with an existing Zoom account.
Scheduling works the same as Outlook appointments.
Attendees can suggest an alternate date and time.
Participants don’t have to have the plug-in.
Zoom icon sometimes missing after installation.
Some possible syncing issues.
Can require some installation troubleshooting.
Zoom video conferencingsoftware is a common tool that many remote workers use for meetings, seminars, or presentations.
With the Zoom Plugin for Outlook, setting up a Zoom meeting is a couple of clicks away.
The add-in gives you two basic options: Schedule a Meeting or Start Instant Meeting.
Other aspects of the scheduled meeting can be set up like any other appointment in Outlook.
The Zoom Plugin for Outlook automatically pastes the rest of the meeting information.
Lookeen
Search email archives, hard drives, and connection drives.
Enterprise-level solutions, including group policies.
Sometimes causes Outlook to stop responding.
Only a 14-day trial.
Lookeen is a powerful search tool not only for your Outlook emails but your entire hard drive.
Lookeen can search internet drives.
While not free to use, you do get the license for a lifetime when purchased.
Text Lightning
Customize pre-generated messages.
Create custom folders to organize messages.
Occasionally doesn’t respond to text selection.
No online support or help files.
Limited to Windows OS.
Text Lightning is the perfect Outlook add-in for those who create repetitive email responses.
There’s also an option to create folders for better organization of your custom text.
